No one likes to wait—but in healthcare, the consequences of long wait times can be especially severe. Long wait times affect everyone involved and can negatively impact patient satisfaction and retention, staff efficiency, providers’ reputations and more.
Review the infographic below for a closer look at the impact of long wait times and why they matter, as well as strategies your organization can use to reduce them.
The High Cost of Long Wait Times
There are few greater sources of frustration for patients than waiting a long time to see their provider. Research shows that the patient experience is heavily influenced by the amount of time spent waiting for care—when wait times go up, satisfaction goes down.1 And those negative experiences can have a ripple effect on patient referrals and retention, and your organization’s reputation and brand.
Long wait times are more than just an inconvenience for patients. They affect provider and staff efficiency and can have far-reaching operational and financial consequences for healthcare organizations, such as front-desk bottlenecks, no-show appointments and lost revenue.
Wait Times Matter
• 20 Minutes: Average medical practice wait time2
• 10-15 Minutes: Average length of a primary care appointment3
• 2x: Wait times for healthcare services are twice as long as for other service categories4
• 30%: of patients feel anxious, frustrated or stressed while waiting for their doctor’s appointment5
Long wait times can impact:
• PATIENT RETENTION: 1 in 5 patients say they have switched doctors because of long practice wait times6
• PATIENT SATISFACTION: 30% of patients say have left a doctor’s appointment because of a long wait7
Long wait times are one of the key detractors of medical practices’ Net Promoter Score, the measure of whether their patients would recommend them to a family member or friend.
96% of patients’ online complaints about their physicians relate to customer-service issues, such as long wait times.8
The Good News
Long wait times don’t have to be an unavoidable part of the patient experience, and many healthcare organizations are working to address them.
49% of healthcare organizations have changed their processes to improve patient wait times9
Strategies to Reduce Wait Times
• Give patients the option to self-schedule appointments online, reducing inbound calls for staff and streamlining patient flow in the waiting room.
• Leverage automatic text-message and email appointment reminders to decrease late arrivals and no-shows.
• Prompt patients to check in for their appointments ahead of time to streamline their arrival.
• Give patients mobile, tablet and kiosk check-in tools that automatically capture their demographics and medical history and integrate with your PM/EHR.
• Automate insurance verification, referrals and consent management to save staff time during registration and reduce manual data entry.
• Provide time-saving payment options to patients like card on file and automated payment plans.
• Review appointment analytics, front-desk workflows and patient satisfaction surveys to understand common bottlenecks and areas for practice improvement.
Quick Tip: Be transparent with patients about their expected wait times and keep them updated on when they’ll be seen. This eases anxiety, promotes more tolerance for the wait and makes patients feel respected.
“It’s easy to think that wait times are just ‘business as usual’ in healthcare, but they’re not—they impact everything from staff efficiency to patient satisfaction and retention. The truth is that patients don’t need to be in the waiting room for very long. If you give them a way to complete their check-in electronically, either ahead of time or quickly when they arrive at the office, then you can effectively reduce patient wait times.”
-Shari Crooker, RN, Practice Administrator, Gwinnett Center Medical Associates
1. National Center for Biotechnology Information, 2017.
2. National Group Management Association, DataDrive Practice Operations, 2017.
3. National Center for Biotechnology Information, 2017.
4. Altarum, 2018.
5. Phreesia Research, 2019.
6,7. Business Wire, Ninth Annual Vitals Index Physician Wait Time Report, 2018.
8. Journal of Medical Practice Management, 2016.
9. Medical Group Management Association, 2018.