Client stories / UTMB Health
UTMB delivers signatures to chart in 2 minutes and eliminates 5.5M sheets of paper
From paper burden to instant success with centralized digital forms management.
Photo courtesy of HDR Architecture, Inc
© 2016 Dan Schwalm/HDR
University of Texas Medical Branch (UTMB Health)
Galveston, Texas
Academic health system
Epic
Hyland OnBase
5.5M
sheets of paper eliminated
$440K
saved annually in printing and handling
~3 minutes
from signature to availability in Epic
The challenge
As The University of Texas Medical Branch (UTMB) expanded, managing forms across multiple systems created inefficiencies and slowed care delivery. Forms were stored in various locations, making version control and standardization difficult.
The opportunity
UTMB sought to modernize workflows and ensure timely, secure access to critical documentation while maintaining compliance and supporting patient care.
The solution
UTMB implemented Access eForms, an EHR-integrated forms and eSignature platform that connects directly to Hyland OnBase. This integration provides a centralized and secure repository, streamlines governance, automates data prefill, and ensures full audit trails. Completed forms flow instantly back into OnBase for immediate availability, reducing manual work and accelerating consent visibility. Today, forms reach the medical record in minutes, enabling providers to act faster and improve the patient experience.
Access eForms has transformed how we manage documentation. We now have a complete audit trail from creation to the EHR, and forms are available in just two to three minutes. With immediate integration into Hyland OnBase, providers can access the information they need right away, which helps them make timely decisions for patient care.”
– Will Caffey, Application Systems Analyst Lead, UTMB Health
